A printable PDF asks every client the same thing

Most massage intake forms online are a PDF you print, hand over on a clipboard, and then retype into your records. It asks everyone the same questions, cannot branch by why they booked, and only gets filled in once the client is already in the waiting room. A form clients open on their phone before they arrive fixes all three.

Ask what brings them in - then tailor the rest

One question routes each client down the path that fits. Someone booking to unwind and someone rehabbing an injury need different questions, so ask once and let everyone get the intake that matches why they booked.

Reason for visit

What brings you in today?

Relaxation & stress

Injury or pain

Prenatal

+Add another option

Relaxation track

A short welcome video plus questions on pressure preference and the areas you would like extra time on.

Rehab track

Questions on where it hurts, how long it has been going on, and any recent injuries or surgeries to work around.

Prenatal track

Questions on how far along they are and any pregnancy symptoms, so you can adapt positioning and pressure safely.

Let them show you where it hurts

A text box turns "my lower back has been tight for weeks" into one flat line. Let clients answer with video or audio instead and they point to the spot, describe the ache, and tell you what makes it worse - the detail you would normally dig for in the first five minutes on the table.

Where are you feeling tension or pain right now, and how long has it been going on?

How would you like to answer?

MEET CLIENTS WHERE THEY BOOK

One link for your reception desk, your bio, and your booking confirmation

clipform.io/cafebabe1

Scan to open the form

clipform.io

<div data-cf-id="cafebabe1"></div>
<script async
  src="https://js.clipform.io/embed.js"></script>

QR code

Download a PNG and print it on posters, cards, or signage - scan and go.

Share link

One short clipform.io link that works everywhere - texts, emails, bios.

Embed

Drop a snippet on any page and the form loads right where visitors are.

Every intake, in one place before the appointment

Read what each client needs, watch the areas they pointed to, and see who has completed at a glance - so you walk into the room already knowing the plan.

Status	Email	Name	What brings you in?	Response Time	Device
Completed	hannah.whitfield@gmail.com	Hannah Whitfield	Injury or pain	14 Mar 2026 09:41	Mobile
Completed	david.nguyen88@gmail.com	David Nguyen	Relaxation	14 Mar 2026 08:12	Mobile
Completed	priya.sharma@outlook.com	Priya Sharma	Prenatal	13 Mar 2026 21:05	Mobile
Completed	marcus.bell@icloud.com	Marcus Bell	Injury or pain	13 Mar 2026 15:33	Desktop
Completed	ella.rossi@gmail.com	Ella Rossi	Relaxation	12 Mar 2026 19:48	Mobile
Completed	tom.fletcher@gmail.com	Tom Fletcher	Injury or pain	12 Mar 2026 07:20	Tablet

Know which posts fill your table

Views, starts, and completions for every form - broken down by where people came from. When one Instagram post books out your week, you will know to make more like it.

Views

Started

Completions

Traffic Sources

views

instagram.com

google.com

(direct)

facebook.com

tiktok.com

Country

views

United States

United Kingdom

Australia

Canada

Ireland

A printable PDF template

Printed, filled in on a clipboard, then retyped into your records by hand
The same generic questions for every client, whatever they booked
Handwriting to decipher, with a contraindication easy to miss
No way to ask a follow-up or let them show you the sore spot
Only gets filled in once the client is already in the room

A Clipform intake form

Opens on any phone from a link or QR code, filled in before they arrive
Routes by reason for visit, so relaxation, injury and prenatal clients get the right questions
Clients show you where it hurts on video, not one flat line of text
Health history and consent captured digitally and legibly, every time
Every answer lands in one place, ready to read before the session

CONNECT

Send every booking into the tools you already use

New intakes flow straight from your form into your booking calendar, client records, or a spreadsheet through Zapier, Make, n8n or webhooks - or embed the form on the site you already run, from Squarespace to Wix to WordPress.

Explore integrations

Frequently asked questions

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